#PromptLikeAHotelier – 100 Practical AI Prompts for Busy Hoteliers

Let’s be honest – hotels haven’t always been first in line for new tech. I’ve seen it up close over two decades, from early digital marketing pushback to today’s AI hesitation. But this time, we can’t afford to lag behind.

General-purpose AI tools – like ChatGPT, Gemini, Claude – are no longer futuristic toys. They’re practical assistants that can rewrite a memo, summarise a P&L, or draft a guest apology while you handle the real work.

#PromptLikeAHotelier is a gentle nudge (OK, a cheeky shove) to step up. To show the world that hospitality can lead, not lag. This guide packs 100 practical hotel-shaped AI prompts that free up time and headspace – no integrations, no jargon, just better ways to lead.

What This Changes

This isn’t about replacing staff or installing robots in the lobby. It’s about freeing up your team’s brainpower for the work that really matters.

Inside the PDF, you’ll find:

• 20 prompts each for GMs, Rooms, Sales & Marketing, F&B, and Finance
• Prompts designed for daily copy-paste into general AI tools
• Usage framed with data safety and compliance in mind
• Real hotel tasks: not pie-in-the-sky, but shift logs, welcome letters, menus, P&Ls

Each section is written with hotel workflows in mind. No need for system integration or coding. Just smarter phrasing, faster drafting, and clearer communication.

How To Get Started Right Now

Download the guide. Choose three prompts aligned to your role. Try them out with anonymised data. Adjust the wording if needed. See what saves you time.

Then, share one with a teammate. That’s how habits build.

And yes, there’s a coaching-friendly walkthrough inside too. Think of it as a digital intern you can train to your voice and standards.

A Quick Hotel Reality Check

What this means at the property:

• Front Office can use it to prep VIP arrivals and draft late-checkout emails.
• Housekeeping leads get briefing templates and inspection checklists.
• F&B managers get prompts for huddles, menus, and vendor comms.
• GMs get tools for team updates, morale boosters, and P&L blurbs.

Owner Lens: ROI and Risk

Cost to implement: minimal if you’re using existing tools like ChatGPT or Gemini.
Upside: Save hours per week in admin and drafting.
Guardrails needed: Ensure no personal guest data or contracts go into non-enterprise AI tools.

Safe AI Use At Your Hotel

1. Use only approved tools (e.g. company-sanctioned AI platforms).
2. Never input: guest names, booking data, card info, health details.
3. Paste only non-sensitive text (e.g. policy drafts, public reviews).
4. Treat outputs as drafts. Human check before anything guest-facing.
5. Report any AI use to your line manager or digital lead.

How To Know It’s Working

• Time saved per task: 15–45 mins (target: 3 hrs/week per lead)
• Quality uplift: 90% fewer rewrite cycles for SOPs or memos
• Team engagement: 1+ AI prompt shared in weekly huddles
• Adoption rate: 50% of leaders using prompts weekly by month 2

Risks & Mitigations

Risk	Mitigation
Staff misuse tools (e.g., copy guest emails)	Train on AI policy, repeat reminders in huddles
Drafts published without review	Require manager sign-off for guest-facing use
Overreliance on AI tone or logic	Balance AI with brand voice and personalisation
Privacy violations	No PII, PCI, or sensitive info — ever

Action Checklist (Next 30–60 Days)

1. Download the PDF and read the usage guide inside.
2. Run 3–5 prompts relevant to your role this week.
3. Share 1 prompt that saved you time with your team.
4. Create a shared “prompt board” in your ops binder or cloud folder.
5. Add AI policy basics to new team onboarding.
6. Run a 30-min lunch-and-learn on safe AI use.
7. Log examples of what worked (and didn’t) for team coaching.
8. Ask one other department head to try it and share back.
9. Set up a recurring “Prompt of the Week” in your team WhatsApp.
10. Review results after 60 days and decide how to expand or pause.